Industry Use Cases

Managing the reports produced by Security staff can be time consuming, especially if done on paper.  Instacom digitizes this process by providing electronic reports direct from your security staff to you and your clients.  Never question if a location was checked, or if a patrol was completed.

Do  you ever wonder if an incident report contained all of the required information?  If so, we can ensure all areas have been covered.  Attach checklists to each report.  Force employees to include critical details which can make or break an investigation.

Do certain tasks need to be completed at certain points along a patrol?  Include detailed requirements which can be triggered along the way.  Require your staff to enter into that sensitive area and gather certain data sets before continuing on in their patrols.

Want to register or easily search a list of visitors or contractors?  Do you need to record the what items are being brought in or removed from a facility?  Document it with the Instacom Access Control module and verify what they brought in, is all they are leaving with.

Every day, thousands of vehicles are used by employees.  When safety pre inspections are done, the details are usually recorded on paper.  If a maintenance issue is found it can take time before those details make it to the Fleet Maintenance department.  Instead, send instant notifications for work orders to speed up the process.

Maintenance Inspections on critical equipment is paramount in ensuring run smoothly.  Complete your maintenance checks while documenting the date and any potential faults are found.

Was there an incident on site?  Does what occurred require looking into the events that lead up to the incident? Pick up where the incident left off and conduct your investigation, while managing all related documents.  View open or in progress cases and monitor their progress.

Never question contractors time on site.   Review the the details of when they arrived and when they finished up.  Build reports based on the time they were scanned into your facility and compare the data with their submitted invoices to ensure accuracy.

Never loose communication with your vehicles.  Follow their progress along their journey and continue to communicate with them, even after they have left the local area.  Crossing borders? No problem!  Stop paying roaming charges and high data fees by using dual sim devices.  Swap between phone carriers as you cross the border to ensure the lowest costs possible.

Was your driver involved an accident?  Receive detailed information with the press of a button, and a written report containing all required information including photographs from the scene of the accident.  Provided details to your insurance company and follow up on your investigation by updating the report with additional details things progress.

Record your thorough vehicle safety inspections before each trip, and alert maintenance teams of pending issues before they happen.  Become more proactive instead of reactive when it comes to maintaining your fleet.

Build reports for your clients showing what areas were processed.  Every building, every room, every spot you can possibly think of.  Scan in each location and document what jobs were completed and when.  Provide these details when needed to your clients to show your proof of attendance and diligence. Whether your company offers commercial window cleaning, office cleaning or washroom servicing, we provide easy and efficient ways to monitor your staff’s attendance and workflow.

Get instant notification on staff who have become injured or are working alone and facing an impending life safety issue.  Provide speedy assistance through emergency services or other staff in the area to minimize risk and ensure your staff remain protected.

Dispatch staff to various areas when changes occur to ensure services are rendered when required. Keep your client happy and coming back for more.